Workspace roles determine what actions team members can take within a Browse AI workspace. Understanding these roles helps you assign appropriate permissions and maintain security.
Available workspace roles
Owner
The workspace Owner has complete control over the workspace:
Full control over workspace settings.
Manage members and permissions.
Transfer ownership to another member.
Access all robots and API settings.
Configure billing and subscription settings.
Delete the workspace.
Note: Each workspace can only have one Owner at a time.
Admin
Admins have extensive management capabilities:
Manage workspace settings.
Add or remove team members.
Configure robots and API settings.
Cannot transfer ownership.
Cannot delete the workspace.
Member
Members have basic access to workspace functionality:
Build and run robots.
Access shared workspace data.
Cannot modify workspace settings.
Cannot add new members.
Cannot access billing information.
Role permissions comparison
Action | Owner | Admin | Member |
Create and run robots | ✓ | ✓ | ✓ |
View workspace data | ✓ | ✓ | ✓ |
Manage team members | ✓ | ✓ |
|
Configure workspace settings | ✓ | ✓ |
|
Access API settings | ✓ | ✓ |
|
Manage billing | ✓ |
|
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Transfer ownership | ✓ |
|
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Delete workspace | ✓ |
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How roles work in practice
For Free plan workspaces
Members with the
Memberrole do not see subscription plans.Only
AdminsandOwnerscan manage subscriptions.
For paid plan workspaces
All roles can create and use robots.
Team member limits depend on your subscription plan.
Transferring workspace ownership
The workspace Owner can designate a new Owner and transfer ownership to another team member:
Navigate to Workspace Settings.
Click on the pen icon next to the team member you want to promote.
Choose the Owner role for the selected team member.
Click "Save."
Click "Yes, transfer ownership" to confirm.
Important: Once you transfer ownership, you'll become an Admin and lose Owner privileges.
Managing team member roles
Assigning roles
When inviting new team members:
Send an invitation to their email address.
Select their role during the invitation process.
They'll receive their assigned role once they accept the invitation.
Changing existing roles
To modify a team member's role:
Go to Workspace Settings.
Find the team member in the list.
Click the pen icon next to their name.
Select their new role.
Click "Save" to apply changes.
Important considerations
Before accepting invitations
New team members must have a Browse AI account linked to their email address before accepting workspace invitations.
Role limitations
You cannot demote the workspace Owner without transferring ownership first.
Members cannot see or modify billing information in any plan type.