Clicking on a single task in your table
If your robot scraped a list of items, you can click on a specific row to filter your data by only that single task.
In the example below, we hover over the column that relates to the list we scraped (YC Fintech Companies), and then click on the eye icon.
A filter is then applied and you can see that it uses the Task ID, thus limiting the data to that specific task.
Using the Add Filter option
In addition to filtering via the first method, clicking on the Add Filter button will enable you to filter your tab(s) by the following.
Origin URL
The web address where your robot begins its task. These might be different within a single robot if you're scraping similar pages. So your filter could be for a specific URL amongst several you've scraped.
In this deep scrape example from the Y Combinator website, we've chosen to filter by a specific company page that we've scraped.
[List Name] Limit
Each list you've scraped gets its own tab in the Table, and you can choose how many items to extract. If a page had 500 items and you had several smaller runs of a few dozen items, you may want to view only the larger runs.
Or, vice versa where you chose a large number because you were unsure of how many items there were, and you now know the exact number, like in this example where a more precise scrape was done, of only 40 items.
NOTE: You won't see a column like this if you didn't scrape any lists from the page. An example would be when you're scraping the details of a single property page, as opposed to the list of properties from something like a search page.
Extract Date
If you're extracting data regularly, it's possible you know the exact date or range of dates for which you would like to filter your data.
QUICK TIP: To get results for "today", you would select between (whatever date today is) and (whatever date tomorrow is).
Status
There are two possible options for this column: Successful or Failed.
When you might filter by Successful
This one is a bit more obvious. If you're trying to avoid failed tasks, you would choose to filter by only the ones that have succeeded. This way, your data will be cleaner.
When you might filter by Failed
If you're troubleshooting your robot, or trying to determine why you're not seeing expected data, filtering by Failed tasks can help you.
Created by
There are 4 possible options for this column:
User: created by a person who has access to that robot.
Monitor: created by a monitor for that robot
API: when using webhooks, automation platforms like Zapier, or the REST API
System: sometimes, the system creates tasks to make sure the robot is healthy or to optimize the robot and make it faster or more reliable. The tasks will be marked as run by "the system". This doesn't happen often, and the account that owns the robot will not be charged credits for the task run.
Bulk Run name
Every time your robot does a Bulk Run, we give it a name that looks something like this, where the date and time of the bulk run are included.
Bulk Run: BR_2025-02-19 15:37:15
If you'd like to filter the data in your Table by a specific Bulk Run, you can do so by selecting it from the dropdown. At a glance, you can see the date and time of the run, which should give you an idea of which one to choose.
NOTE: If you see that the option is greyed out (as seen below), it's because it is only enabled when the Table contains data that was added via a bulk run.
Can Tables be filtered by data the robot extracted?
At this stage, it’s not possible to filter data by columns that you extracted with your robot. It’s on our roadmap to support this, but it’s not in V1 of Tables.